If you’ve ever done mail merges on address labels, you certainly have come across all kinds of data. When some folks do data entry, they don’t abbreviate. This might actually be a requirement for high end mailings. For some reason, abbreviating does not equal high class. Sometimes these lists with their abbreviated names and addresses find their way to ML-3000 mailing address labels A quick and dirty solution to clean up these long names or address, would be to do the merge and search the merged document for soft returns (srt) or hard return soft pages (hrtspg) or soft return soft page (srtspg), but alas, this is Microsoft Word. Word does not automatically insert any code for soft pages or soft returns. You can do it in Word Perfect, but not in Microsoft Word. So what to do? Here is an excellent article on what to do to take control of long address lines. Be brave though, it could involve some Visual Basic Scripting. Here is an excellent article on what to do to take control of long address lines. Be brave though, it could involve some VBA (Visual Basic for Applications) Scripting.